eleven oclock and you realize that you didnt get everything done that
needed to get done for the day and you must be awake at six-thirty to be on time
for work tomorrow at eight am. You go to bed and toss and turn thinking about
all the things that you forgot to do during the day and are tired when you wake
up the next day because of your lack of sleep. This is just another day in your
life, looking like all of the preceding ones. When does it stop? It will stop
when you decide it stops, hopefully after reading this article.
do some people accomplish more in a day than some of us do in a week? And some
of us accomplish more in a month than others in an entire year? We all have the
same twenty-four hours in a day, so how can some people do magic with these twenty-four
hours while others watch in awe? The answer is masterful time management.
must learn to tend to business, not to busyness. Place more value on results and
less on putting in time or effort. If your goal is to produce x number of widgets
in y amount of time, is your time most effectively spent putting together the
widget, or can you delegate the assembly of the widgets and earn more money doing
something else. You must focus on your highest pay off activities. There is the
old story of jar and you have to put in a bunch of rocks, gravel, sand and water.
In what order do you put them in the jar? Well if you put in the water first,
then the sand, followed by gravel and finally the rocks, chances are you wont
be able to fit the rocks. If you reversed the order, everything would fit nicely
in the jar.
does this story have to do with time management, everything, if you do things
in their order of importance (big rocks first) everything fits nicely into your
day and the smaller less urgent and less important things tend to fit in just
as nicely. So the story was great, but Louis, I need help, put it to me in English
OK, there are three important keys to masterful time management.
first key to Masterful Time Management is to prioritize. Why do so many people
say Well, I would do that, but it is just not a priority now or When
I find the time I will get around to that. You must decide what is a priority
and what is not. You must also not hope to find the time, you must make the time.
To begin get out a sheet of paper and list all the things that you must do in
the next year, month, week and day.
each place an A, B, C, or D next to each where A is the most important thing that
must get done and D being the least important. Your list may have just a few items
or be many pages long, however long it is, is ok. This will tell you what you
must do and after a while of mastering your time, you will be able to do a lot
more in less time.
at each item and write a plan on how each of these activities is going to get
done. This will be like an instruction manual for your life or like the recipe
for a great meal. Please make sure that the steps are spelled out, because if
things are not done in the correct order, rarely can we run before we can walk.
brings us up to our next step in the process which is delegation. Delegation is
simply assigning a task to another to have completed. What do you delegate and
what do you do on your own? I once heard someone say The less I do the more
I make. Well if you do not like mowing your lawn and you make thirty dollars
an hour and the kid down the street will mow your lawn for twenty dollars, I would
suggest working an extra hour and give the kid his twenty to mow your lawn. Not
only do you help the economy, but you are also helping yourself manage your time
step over a dollar to pick up a dime. That is why the wealthy can afford to have
someone cooking their food, cleaning their clothes and taking care of their house.
It is just not cost effective for them to do it themselves, they would be taking
from the economy to do these things themselves. Support your local economy and
figure out what is worth you time and what is not. How do you figure out what
your time is worth? A good gauge is how much do you make per hour? A better gauge
is how much do you want your time to be worth
and do the things that someone
whose time is worth that much would do. Dont forget, people are in business
to serve you and those who think govern those who labor. Are you a thinker or
prioritized your activities, youve delegated the things that are not worth
your time to do, now for the third key to masterful time management
I have a date book you say. Keep it in the drawer because the following
will revolutionize your day to come. Go back to your list of things to get done
for the next day, week, month and year. Begin with all the things that have As
next to them and work on them until they are complete before you work on the Bs.
Do the same with the Bs before you start the Cs and the same with
daily must do list should be comprised of the working parts of completing your
weekly must do list. The same goes for the weekly, being made up of the action
steps for the monthly and in turn for your yearly things to accomplish. When you
begin to plan you day, time becomes your friend. You must plan your work and work
your plan, because if you fail to plan, you are planning to fail. UPS drivers
have 340 time saving movements when delivering packages from which hand buckles
the seat belt to accelerating on the gas, how is that for micro management?
working on the biggest rocks first is not as fun to knocking out some of the other
gravel type tasks. If you are in an office and had to call back that one customer
that you have been putting off for days, would you rather call him first thing
in the morning or keep putting it off hour by hour until it is time to go home
and you never make the call because the same thing happen day after day. If you
called him first thing in the morning, the rest of the day is yours to enjoy without
having to worry about making that call. The same goes for a relationship would
you rather marry someone and not really love them and stay married and have a
miserable life, or would you rather address the issue immediately and enjoy the
rest of your life.
thats time management. People fear scheduling many things that they know
must get done, but are comfortable knowing that they can do it later. Sometimes
it doesnt mater if you go over the fence or just jump back down, you just
cant stay on the fence for the rest of you life. When you decide to get
off that fence, there are many more options out there for you. There is also the
old saying of Poop or get off the pot. I find it appropriate to mention
this only because too many people are comfortable not scheduling things because
if they stay in their comfort zone, they cannot fail. In reality the longer they
push things off, they are constantly failing.
with your next day and look at the activities that must get done. Starting with
the As than the Bs through Ds set times to accomplish each task.
Ask yourself, How long should this task take? Once you answer that
question, get a day planner and write in that task in the appropriate time block.
Make sure you have scheduled all youre As before you work on the Bs
through Ds. You may be asking what if I dont get to all my Cs
and Ds before the day is over. Every day, transfer them to your next day
and eventually you will finish everything. There are many computer programs that
do all this for you automatically. I personally use Microsoft Outlook and Act,
there are many out there that work just as well. I suggest you find the way that
works best for you, but you must implement immediately. Every night before you
go to bed you should know what the next day will look like and when you will be
tasks should all be broken down into blocked time. Please dont forget to
schedule time for yourself to have some fun. A secret that I learned some time
ago was to enjoy your work somehow by being creative with your activities. (Please
check out my article, Balance In Life No Longer A Balancing Act) The only
time when we are bored doing something is when we lose interest in doing what
is boring us, so find something exciting in all tasks and you will suddenly find
energy. Maybe you can make a game out of what ever you are doing and challenge
yourself. It is great to want to do a lot of things but never sacrifice quality
for speed. If you put in a gallons worth of water in an eight ounce cup,
you have wasted most of your water.
be like a Chinese dinner, initially feeling full and satisfied, but hungry again
and looking for substance soon thereafter. Make sure you are doing things that
are aligned with your values, beliefs and rules. Make many mistakes, but only
make each one once. When you master the three keys of Prioritizing, Delegating
and scheduling, you will be a master in time management.
one is perfect, so anticipate problem in all of your tasks. Handle one thing at
a time, because when your focus is not 100% on the task at hand, you are cheating
yourself and not utilizing your energy to its fullest. Have you ever heard the
phrase if you need something done, give it to a busy person? This is because busy
people know the value of the three keys of masterful time management and know
how to get things done. Bad habits arent done by bad people, just the unbusy.
When you have a full schedule, you will not have time to waste and be unproductive.
Time wasters will slowly realize that they have to schedule time with you to try
and waste your time.
you are working
work. When you are playing
play. If you are thinking
of work at play, or play at work, you will not get the most abundance out of what
you are doing and not be using your time as effectively as you should be. Is it
in your best interest to pick up the phone when you are in the middle of things?
Do you run your business or does it run you? If I challenged you to turn off your
cell phone and computer for a week, could you handle it? Dont react to things,
plan for them. Yes I am suggesting that you schedule time to return telephone
calls and e-mails. Do you read junk mail? Do you wish you had all the time you
wasted reading junk mail back? What could you do with that time now? Here is you
chance to decide, and schedule because you can decide not to read junk mail anymore.
am also going to mention a few more things that may open your eyes to new possibilities
of gaining a few extra hours a day for you. Do you watch sitcoms on television?
Would you wait in line for over an hour to save five dollars? Have you ever arrived
at an appointment only to find that the person you were meeting with had to reschedule?
This is my pet peeve so I will give you some quick tips to prevent this from happening
(for more on this topic see my article, Commitments If You Make Em Keep
Em). Any time I set an appointment, I ask the person to call me the morning
of to confirm and I ask if they cant see me to call and reschedule. This
is done when setting the appointment, so the responsibility falls into their lap
if they can not see me. This will prevent 95% of your no-shows, the other
5%usually have their heads in the clouds so high, you may ask if it is really
worth you time to meet with them.
have learned many things in this article about time management that should make
you more productive and earn you a few more hours in your day to enjoy. In closing
I would like to share with you some statistics I found rather surprising. Is there
an area in the following list where you could free up some time for yourself?
You should be able to make cuts of up to at least 50% in this list of wasted time.
The amount of time the average American in life spends
3 years in meetings
8 months opening junk mail
months drinking coffee and soft drinks
2 years on telephone
5 years waiting
9 months sitting in traffic
4 years cooking and eating
a half years grooming
1 and a half years dressing
7 years in bathroom
years watching television
3 years shopping
1 years looking for misplaced
24 years sleeping
Lautman, he is a business consultant, life coach and peak performance expert.
He is the president of International Sales University, a sales training company
based in Miami FL. He runs extraordinary public and private seminars to create
breakthroughs and transform your life.
has been in sales his whole life, originally from New Jersey; Louis got his start
in Professional Sales knocking on 50 doors a day in NYC. Louis has made over 10,000
cold calls in person and on the telephone. He has been a top sales rep, sales
manager and sales trainer for the last 10 years.
has given over 1,000 presentations, workshops and seminars. He has been successful
selling everything from cars, mortgages, real estate phone service to his personal
favorite...hair replacement systems as well as his own books and audio programs.
His audience calls him "Motivating," "Energizing" and "Inspirational."
He has traveled the country for the last few years training sales people in the
top Fortune 500 Companies, Network Marketing Companies and hosting public seminars.
Through his sales wisdom, ability to relate to his audience and keen understanding
of human nature, Louis is a must see at your next sales meeting.